ࡱ> ruqc /bjbj 4^xY\xY\' 2228jTl2K*KKKKKKK$kN!QF@K@KUKjIhKhAlEX(B*IkK0KBgQ+gQTEEgQfF8@K@KKgQ> :  College Council Minutes April 27, 2017, Boardroom 2-4 pm ItemObjectivePresentJim Salt, Steve McQuiddy, Mary Spilde, Dawn DeWolf, Brian Kelly, Sara Fox, Casandra Rhay, Susan Carkin, Craig Taylor Agenda review No changes Approval of prior Minutes Minutes of March 9, meeting approvedFacilities Council Policies Brian Kelly presented the following policies for their first reading: Drone Policy (new), Recycling Policy (existing policy, needs amendments) and, Energy Conservation Policy (existing policy needs updating). (attached below) A discussion of the members followed, their recommendations will be presented to the Facilities council and the policies will be back for second reading and approval at the next meeting. Governance manual proposal Chair presented the language revised by College Council at 3/9/17 meeting and proposed to be accepted as written: In the event that no currently eligible member is willing to be chair, then students who have not meet the one year requirement may be considered; if no students are willing or available, then a manager may be considered. Voting: approved unanimously  Budget Development Subcommittee Chair of the subcommittee reported that they have been meeting every Thursday, and making a good progress but takes time to go thru all of them, there are 75 items that are being considered. We have gone thru some of them, but the administration has submitted other recommendations. The LCCEA has presented a balanced proposal, ASLCC and LCCEF have not presented any proposals, and the Management Senate is in agreement with the with Administration proposal. There is disagreement with programs cuts, disagreement with tuition increase, and disagreement with use of final funds. A discussion on the disagreements followed. Future Agenda ItemsChair and vice-chairs meeting will be schedule for the last meeting of College Council on June 8th. Chair will sent invitation email. Core teams will have to be included later in may Climate policy will be included in May 11 agenda Reports:No reports  Type:Policy Category:Facilities Governance Council: Facilities Council Department: Institute for Sustainable Practices Phone:(541) 463-5569 Primary Contact:Michael Sims, Sustainability Coordinator Contact Email: HYPERLINK "mailto:simsm@lanecc.edu" simsm@lanecc.edu (link sends e-mail) Responsible Executive Authority:Vice President, College Services Recycling Policy Purpose: Conservation of natural resources. The Vlogٷ 2050 Climate Action Plan charges LCC with the establishment of institutional ecology practices that set an example of environmental responsibility. Effective practices support resource conservation, recycling, waste reduction, and environmentally sound operations. Utility cost avoidance. Handling materials for recycling is less expensive than handling materials destined for landfill. In fact, some recyclable materials may be sold to generate revenue. Savings from reduced landfill costs and revenues generated from sale of recyclable materials may be reallocated to college programs and services. Narrative: Vlogٷ employees and students shall recycle all recyclable paper, cardboard, glass bottles and jars, aluminum and steel cans, and plastic bottles and tubs marked with numbers 1, 2, 3, 4, 5, or 7. If a department finds that the recycling policy creates an economic hardship, a department employee or student representative may contactFacilities Management and Planning to discuss possible accommodations. Why? Vlogٷ is committed to decreasing its impact on the natural environment, and continually strives to become more ecologically sustainable. For more information about college goals related to sustainability, see  HYPERLINK "/sustainability/sustainability-plans" Vlogٷ Sustainability Goals. How? For questions about which papers are recyclable and how to recycle paper at Vlogٷ, see the  HYPERLINK "/recycle/paper-recycling-guidelines" Paper Recycling Guidelines. For questions about which cans and bottles are recyclable and how to recycle cans and bottles at Vlogٷ, see the  HYPERLINK "/recycle/container-recycling" Can & Bottle Recycling Guidelines. To find the recycling bins nearest to you, see  HYPERLINK "/recycle/recycling-container-locations" Recycling Container Locations. In furtherance of the Vlogٷ commitment to recycling, and to invest in the economic feasibility of recycled-content items, Vlogٷ employees are required to purchase paper and other items with recycled content whenever possible. For more information, see  HYPERLINK "/copps/documents/purchases-recycled-paper" Purchases: Recycled Paper. Therefore the college shall: Make measurable, annual progress toward zero waste through education, life-cycle purchasing, waste reduction, and expanded reuse and resale programs; Place recycling containers in every public space, and design recycling infrastructure into all new construction and remodels; and Educate, train, and support the college community in methods to achieve the goals stated above. Type:Policy Category:Health & Safety Governance Council: Facilities Council Department:Public Safety Phone:(541) 463-5558 Primary Contact:Jace Smith, Chief of Public Safety Contact Email: HYPERLINK "mailto:smithjl@lanecc.edu" smithjl@lanecc.edu (link sends e-mail) Responsible Executive Authority:Vice President, College Services Drones and Unmanned Aerial Vehicles (UAV): Use on Campus Purpose: The purpose of this procedure is to govern the use of drones and unmanned aerial vehicles (UAVs) in campus airspace to enhance the safety of students, staff, and community members. Narrative: The use of drones or unmanned aerial vehicles (UAVs) is prohibited within the airspace of all Vlogٷ campuses, including interior and exterior campus areas, absent specific written permission from the office of the Vice President of College Services. The prohibition applies to all unmanned aircraft operated by students and college employees as well as individuals or groups outside the college, due to Federal Aviation Association (FAA) requirements, risk management, and safety concerns. Exceptions may be made for institutional, research, or teaching use, provided the use complies with Public Law 112-95, Sec. 336 (commercial users must meet standards of Title 14 of the Code of Federal Regulations.) Interested parties may submit an application for use or contact the office of the Vice President of College Services. This policy does not apply to Vlogٷ Public Safety and other law enforcement agencies, including the Eugene Police Department (EPD), Vlogٷ County Sheriffs Office (LCSO), Cottage Grove Police Department (CGPD), Florence Police Department (FPD), and the Oregon State Police Department (OSP), or to any other law enforcement or fire department with jurisdictional or operational authority at or near any Vlogٷ Campus. For questions, please contact the Office of the Vice-President of College Services at (541) 463-5608. Concerns about unmanned aircraft/drones observed in Vlogٷ airspace should be reported immediately to Public Safety via the non-emergency phone line at (541) 463-5558. Type: Policy Category: Institutional Integrity Governance Council: Facilities Council Department: Institute for Sustainable Practices Phone: (541) 463-5569 Primary Contact: Michael Sims, Sustainability Coordinator Contact Email:  HYPERLINK "mailto:simsm@lanecc.edu" simsm@lanecc.edu (link sends e-mail) Responsible Executive Authority: Vice President, College Services Energy Conservation Policy Purpose Conservation of natural resources. As a signatory to the Talloires Declaration and the Climate Leadership Commitment, Vlogٷ is committed to (a) minimizing its negative impact on the environment by reducing consumption of energy, and (b) moving toward use of renewable energy sources. Utility cost avoidance. Funds not spent on energy consumption may be reallocated to college programs and services, including resource conservation and sustainability programs and initiatives. Comfortable work/study conditions. Although the primary focus of this policy is energy conservation is the focus of this policy, comfortable work and study conditions must also be achieved. Achieve carbon neutrality goals. By following the specific measures outlined, the campus will achieve its goals pursuant to its target to achieve carbon neutrality by 2050. Therefore, the college shall: Make annual measurable progress toward energy independence by the year 2050 through conservation, use of efficient systems, life-cycle purchasing, and use of on-site renewable resources; Establish and use building resource management guidelines, lighting guidelines, and temperature guidelines that maintain reasonable comfort while minimizing energy consumption; Incorporate sustainable practices into construction and remodeling projects to reduce future energy costs by using the U.S. Green Building Council's Leadership in Energy and Environmental Design Green Building Rating System (LEED) and/or the State Energy-Efficient Design program (http://www.oregon.gov/energy/CONS/SEED/Pages/index.aspx); Purchase ENERGY STAR products in all areas for which such ratings exist and which meet functional specifications and requirements, whenever practical; Improve energy efficiency in existing buildings by using the U.S. Green Building Council's Leadership in Energy and Environmental Design (LEED) for Existing Buildings Rating System (usgbc.org); and Systematically monitor, review, and improve end-use efficiencies for consumption of electrical and thermal (heating and cooling) energy and water across campus. Individual buildings shall be equipped with sensors that monitor electricity, water, heating and cooling energy uses. 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