ࡱ> oqnc bjbj 48؎U\؎U\ FFFFFZZZ8DDZ3lkkkkkkk$npFkFkFFk:FFkk_ eYx/a<kl03laq?pqxeebqFgkk3lq> :   College Council Minutes February 9, 2017, Building 4/264, 2:003:00 ItemNotesPresentJim Salt (chair), Brian Kelly, Sara Fox, Lori Wamsley, Steve McQuidy, Susan Carkin, Mary Spilde Agenda review No changes Approval of prior Minutes  Minutes of January 26 meeting APPROVED  Sub Committee Reports: F&B; Governance; and Planning Governance Subcommittee: The subcommittee presented the following recommendations. Chair of CC clarified that this was considered as first reading. Remove requirement to be on a Council for one year to be eligible to chair a council. Allow managers to chair or co-chair when faculty, classified staff or students decline to chair. Delegate authority to councils for final decision making subject to implementation of a communication protocol The goal of this proposal is to clarify and simplify decision-making protocols for governance councils. It is proposed to empower each functional governance council (FC) to have authority to approve policies and plans without submitting them to College Council for approval subject to the following requirements: FC must formally communicate with College Council must take place that a given policy or plan is being included in the FC annual work plan. During the process FC must meet with College Council and solicit ideas and advice. FC must keep College Council apprised periodically of progress and direction. FC must meet with College Council to discuss final or close to-final product. Having satisfied the above conditions, the FC has authority to approve policies and plans. College Council would continue to be available for consultation and to mediate inter-council conflicts or to intervene if a Council is not able to move forward. Discussion: Concerns about these recommendations; fairness is not the only criteria to be a chair, it needs experience; term for chair position; possibility of two year but each council would have the right to decision; what is the context for asking this to be fixed?; this is a direction of the board of education; faculty chair might need to join this subcommittee; it seems that there are no examples of policies that have not benefit from the current structure. Budget Development Subcommittee: Subcommittee is working on finishing the structure, and they are hoping to have proposals for every stakeholder.  Technology Council: Student Communications Policy Technology Council Chair expressed that another meeting with the council is necessary. She gave a quick explanation regarding some of the concerns sent by the college council chair. She mentioned that both policies sent for approval of College Council address the college perspective for both students and employees. Students want a college email, they will have the preference to forward their emails to a personal email, but we want to encourage them to use the college one. From the employee perspective it is important to avoid legal situations when complaints are presented, she mentioned as example, Clinton having own server. Our systems have been checked out, we have agreements in place. We can give alias to accounts if necessary i.e. employees can have two or three accounts if needed, there is lots of technical ways to address the concerns addressed. CC chair clarified that the Students Communications policy is the one that has more concerns about. It should allow students change their address change if they want, in order to not undermine faculty student communications. Conversation will continue next meeting. 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